Frequently Asked Questions


Active CfPs questions and answers

Q&A for FSP Call (12.05.2017)

Q&A for Open Call (22.05.2017)

 


Programme’s answers to questions regarding documents under public consultation

Q&A for 2nd Open Call (6b, Ip 7c, Ip 11b)

Q&A for FSP 9a (13.03.2017)

 

 


General Questions and Answers

1. Considering the Programme’s Managing Authority is located in Bucharest, must the Lead Beneficiary be a Romanian partner?

No, it mustn’t. The Lead Beneficiary is selected from the project partners. Choosing the Lead Beneficiary within the partnership is based on beneficiary’s experience, existing financial and human resources, namely on the capacity to manage and coordinate the project as a whole.

2. What should be the language for the submitted project?

The project is to be submitted in English, the official language of the Programme. Please note that English is also the project implementation language.

3. The Lead Beneficiary signs the subsidy contract for community funding. How to proceed for state co-financing?

The Lead Beneficiary and the project partners will sign separate contracts for state co-financing with national authorities. Hungarian partners will sign contracts with the Prime Minister Office in Hungary and Romanian partners with the Ministry of Regional Development and Public Administration. A precondition to signing the national co-financing contract is to conclude the Subsidy Contract for the ERDF funding with the Managing Authority (Ministry of Regional Development and Public Administration).

4. How many project proposals may be submitted by a single organization and how many projects of the same organization may be selected for funding?

An applicant may submit several project proposals and may implement several projects, as far as the applicant is able to demonstrate it has sufficient human and financial resources for the implementation of those projects, if not otherwise mentioned in a specific call for proposals.

5. We are a regional organization whose area of competence extends beyond the Programme’s eligible area. Is this a reason for exclusion from participating in the Programme?

Organizations operating at regional level are eligible if they have competence in one or more counties in the eligible area and they are headquartered or have a subsidiary registered in the eligible area. This fact must result from the documents related to the legal status of the organization. In addition to this criterion, the organization must also meet the other eligibility criteria applicable under the call for proposals, criteria mentioned in the Guide for Applicants.

6. If we consider that a project would fall under two investment priorities, how can we decide where to apply?

When deciding under which priority investment to submit the project proposal, one should bear in mind the entire application package, the project as a whole, including the goals and expected deliverables. In case the expected results correspond to the specific objectives of several priority axes, we recommend you to submit the project under the priority axis where most of the dominant characteristics of the project are met. The activities and results that are in synergy with other axes will not negatively affect the qualitative evaluation of the project.

7. Regarding the two participating countries, is it necessary to make investments “in the mirror”? If investment in infrastructure is planned on one side of the border is it necessary to plan the same infrastructure on the other side of the border, or not?

Activities “in the mirror” are not eligible under the Programme. Applicants will have to demonstrate the cross border character of the project, as well as the need of its implementation from a cross-border perspective.

8. Must the project activities be implemented in one county of a participating state only, or may be implemented in several counties?

Project activities must be implemented in the Programme area, namely in the following counties:
– Timis, Arad, Bihor, Satu Mare – Romania
– Csongrad, Bekes, Hajdu-Bihar, Szabolcs-Szatmár-Bereg – Hungary.

The activities may be implemented in all or in some of the above mentioned counties; we underline that, due to the cross-border character of the projects; the operations must be implemented in one Romanian county and one Hungarian county, at least.

9. May an organization participate as a partner in several projects?

Yes, it may, but in this case, the organization must demonstrate sufficient organizational and financial capabilities.

10. In what currency should the budget be planned and reported?

The project’s budget should be planned and reported in Euro.

11. The delimitation between the various project activities must reflect a precise (equal) apportionment among the two participating countries (50-50%)?

The division of the project activities into equal shares among the partners will be not specifically assessed in the evaluation process. However, a veritable cross-border character will be assessed, as well as the benefit to the target groups identified on both sides of the border, and the benefit of the project results also on both sides of the border.

12. Is it necessary that each partner employs a person for the project, in order to fulfill the joint staff criterion?

No, it isn’t. The joint staff criterion is aimed at avoiding duplication of staff functions within the project. That is, a project should have one project manager, one financial manager, etc., to carry out tasks and to take responsibility for the entire project, on both sides of the border. The joint project management team should be appointed in compliance with the activities and responsibilities assumed by each partner in the project.

13. Who approves a project proposal?

The grant for a selected project proposal is approved by the Monitoring Committee.

14. What is the maximum share of the grant?

The community financing from the ERDF fund is maximum 85% of the total project value and is non-refundable. The national financing includes the national state financing, which is also non-refundable and the own contribution. See also Q 29.

15. Who may apply for financing? Only registered associations operating for public benefit? Does the same rule apply to partners, too?

Eligible applicants should be non-profit legal persons that are established based on the relevant national public or private law and act in the purpose of public benefit, i.e. public institutions, local councils, churches or non-profit association registered in the Register of Associations and foundations. Please be aware that bodies with an industrial or commercial character, political parties or individuals are not eligible for funding within the framework of this Programme. The above mentioned conditions apply to all members of the partnership: Lead Beneficiaries and Project Partners.

16. If a beneficiary would like to apply for an investment but he is not the owner of the relevant land, how could he make the investment through a project?

The investment may be possible if the beneficiary has a concession contract for a period of time long enough to cover the implementation and sustainability period of the project.

17. If we want to renovate an existing building, what kind of supporting documents should be submitted with the project proposal?

You must submit documentation for authorizing the intervention works (for interventions in existing buildings, including facilities), DALI, according to the national legislation. However, if you perform extension works to the existing building you will submit the feasibility study (for new investments, including extension). The urban planning permit should also be submitted. For details, please see the Guide for Applicants.

18. What is the minimum and maximum value for a project?

The minimum and maximum limit values for a project are specified in the Guide for Applicants.

19. What is the minimum / maximum project implementation period?

Minimum / maximum project implementation period is specified in the Guide for Applicants.

20. When is an energy audit required to renovate a building?

The energy audit is requested for existing buildings, including related facilities. This operation consists in determining the real thermo-technical and functional characteristics of the building-facility system, in order to assess the building as regards energy efficiency.

21. Is it possible to modernize a thermal bath as a touristic objective?

In principle, upgrading a thermal bath in the area as a touristic objective, it is possible through a cross border project. Besides rehabilitation itself of the thermal bath, the project must also implement activities, i.e. for the development of joint tourism packages.

The project as a whole must have an impact on both sides of the border, and has to be of interest for both Romanian and Hungarian side.
Such a project raises various issues such as:
– Ownership of rehabilitated infrastructure, the thermal baths;
– If there is a revenue-generating project, etc.

22. Is it construction / rehabilitation of roads eligible in the Programme?

Yes it is, under Priority Axis 2, or within other axes as a project sub-activity, as long as the amount allocated to road construction/rehabilitation does not exceed the amount allocated to the main objective of the project (i.e. a hospital is built and the access road to it is built or rehabilitated).

Construction / rehabilitation of a road connecting two border localities my be eligible as a secondary activity within the investment priorities 6c (PA 1), 8b (PA 3) and 9a (PA 4) (See Q25).

23. What kind of roads may be financed under Priority Axis 2?

Within PA 2, only roads ensuring a better connection of secondary nodes to TEN-T or a better and shorter access of tertiary nodes to TEN-T, may be financed.

24. Is the construction of a roundabout, in a 10,000 inhabitants town, eligible under Priority Axis 2?

Such a project is not eligible.

25. What kind of cross-border roads may be financed?

Only roads mentioned in the bilateral agreement between Romania and Hungary, with the related provisions, may be financed. The above mentioned agreement was approved by governments’ decisions.

26. Is it possible to extend the bicycle paths built within the previous Programme?

Yes, provided that the cross border impact is demonstrated.

27. Is it possible to further develop projects financed within the previous Programme?

Yes, provided that the project activities are eligible for the new Programme.

28. Is it possible to request pre-financing of projects?

Pre-financing is possible only from national co-financing.

29. How much is the share of the beneficiary from the national co – financing?

On the RO side, 85% ERDF, 15% national co-financing, out of which 13% state co-financing and 2% own contribution.

On the HU side, 85% ERDF, 15% from the state budget for public authorities / central public institutions, and for other beneficiaries, 15% national co-financing, out of which 10% from the state budget and 5% own contribution.

30. Is it possible to obtain bank aid for pre-financing before signing the contract?

No, it is not possible, but a bank might offer easier a loan, based on a funding contract signed.

31. What language will the Guide for Applicants be drafted in?

The Guide for Applicants will be drafted in English, the official language of the Programme. We also intend to upload Romanian and Hungarian versions, upon request.

32. What are flagship projects and based on which criteria are they considered strategic? Which are the institutions that can apply for a flagship project?

Flagship projects are projects of high value, between 5 and 11.8 million EURO that address the most important needs of the eligible area, have a tangible impact on a significant part of the Programme area and enable the effective delivery of the Programme’s expected results. Any public institution, having the financial capacity and resources needed for the implementation of such large and of great impact projects, can apply for flagship projects.

33. Which priority axes finance flagship projects?

Flagship projects can be financed under Priority axes 1-4, except for Priority Investment 6/b within the Priority axis 1.

34. How many priority axes will be available under an open call?

For open calls, all priority axes, from1 to 6, will be available.

35. Which is the financial allocation for flagship projects (FSP), respectively for open calls for proposals?

The financial allocation for flagship projects will be of 94,5 millions EURO (ERDF contribution), while 83,25 million EURO (ERDF contribution) are going to be allocated for projects selected under the open calls for proposals.

36. What’s the difference between a flagship project and a standard investment-one?

The flagship projects will carry out infrastructure investments having impact on an important part of the Programme area and will have a greater value. It is also possible to have infrastructure investment projects under the open calls for proposals, on all PAs, within the established minimum-maximum limits for projects. The relevant limits will be specified in the Guide for Applicants.

37. Which are the selection criteria for flagship projects’ applicants, since there is a competition between the Municipality and the County Council?

The selection criteria for flagship projects will be specified in the Guide for Applicants.

38. How will the financial allocation be appropriated on calls? Is there going to be more than one call for proposal?

Yes, there is going to be a restricted call for flagship projects and at least one open call for proposals on all PAs.

39. Financing through reimbursement represents a problem for civil organizations. Is it possible for civil organizations to get an advance-payment of a greater value?

No, it is not possible.

40. Will the advance-payment be granted from ERDF or from national contribution funds? How does this principle apply to EGTC, which is a mixture between RO and HU?

The advance-payment may be granted exclusively from the national contribution. For EGTCs, the advance-payment may be granted in line with applicable national rules of the country the EGTC is registered in.

41. Why are there differences between RO and HU as regards the own contribution?

The quantum of the own contribution depends on each government’s decision.

42. Could the HU NGOs receive 15% national co-financing or do they have to support the own contribution?

Within the cross-border projects, the HU NGOs will have to assure a 5% own contribution.

43. Are the SMEs eligible within the Programme?

No, the SMEs are not eligible within the Programme.

44. Is it possible for eligible beneficiaries headquartered outside the eligible area to apply within the Programme?

Yes, provided that they have a local or regional subsidiary in the eligible area. Exceptions are possible in the case of public entities not having their legal seat in the eligible area, but having legal competencies for implementing the project in the eligible area.

45. Within a partnership, is it possible to have partners from both eligible and non-eligible areas?

See previous answer (Q 44).

46. What kind of documents must be submitted by entities headquartered in Budapest and having county subsidiaries?

The documents to be submitted with the application form will be specified in the Guide for Applicants. The potential beneficiaries are listed on each priority axis, in part.

47. The Lead Beneficiary has to be from Romania or from Hungary?

The Lead Beneficiary may be either from Romania or from Hungary; it is preferable, on the one hand, to elect as LB the partner having the most relevant experience, on the other hand, it is preferable that the LB has the financial and especially the human resources needed for project implementation management.

48. Within the framework of the previous Programme, there were funds allocated for cooperation between universities and research institutes, but this kind of financing is not identifiable within the framework of the present Programme.

Within the present Programme, there is no priority axis specifically addressed to universities and research institutes, but such entities are to be found among the potential beneficiaries under some priority axes and may participate as partners in the implementation of concrete investment projects.

49. How will the information system, where the LB has to upload the claims for reimbursement, operate? In the previous Programme, part of information included in the partners’ progress reports repeated itself.

The Interreg V-A Romania-Hungary Programme uses a new information system, promoted by INTERACT, called e-MS.

50. How can the cross-border impact be quantified in case of localities that are not placed in the immediately neighborhood of the border and how such authorities and institutions can implement projects related to the risk management, water management and road construction?

All public authorities and institutions in the eligible area, in case they are listed as eligible beneficiaries, may apply for a cross-border project, provided that they comply with Programme’s provisions. Having a cross-border partnership already represents a form of cross-border cooperation; the projects benefits have to be detailed for each partner in part.

51. How have the Programme’s activities and axis been established?

The Programme’s activities and priority axis have been established during the strategic programming process, within the Joint Working Group sessions, based on most important needs identified in the eligible area. The activities mentioned in the Programme are indicative, for any question related to project ideas, please contact the Joint Secretariat within BRECO.

52. Why are the Polytechnic Universities non-eligible on IP 9/a, taking into account the fact that they are able to deal with e-health platform?

We will consider your observation; furthermore the list of beneficiaries shall be detailed in the Guide for Applicants.

53. What is the reason for having as beneficiaries more churches than universities?

In the Programme are listed the potential beneficiaries, but the list of beneficiaries will be detailed in the Guide for Applicants.

54. How can we find a Hungarian partner?

There is a section for partner search on the Programme’s website; you can enter there your project idea, in order to find potential project partners interested in your project. Please contact the Joint Secretariat within BRECO for details.

55. In the previous period, the application forms were very complex, more complex than those in Hungary. How is it going to be on this Programme?

There were no differences between the application forms except for those that could have occurred in the matter of supporting documents required under national law. The Romanian and Hungarian application forms will be identical and will request information needed for taking the decision regarding the selection and funding the project.

56. How long will the evaluation period be, for project proposals submitted under an open call?

The evaluation period for the applications submitted under an open call is estimated at about 4 months.

57. When will the Programme be approved by the EC?

The Programme has been approved by EC, on December 9, 2015.